Dept. of Education > Office for Educational Review > School Improvement Review > 2006 > Annual Reports

2005 Annual Reports

Annual Report Templates

Instructions 

These instructions as a word document for printing.

It is a requirement that the school’s Annual Report is completed and forwarded to the relevant parties (see Procedures for Finalising Annual Reports), by Friday 31 March 2006.

Achievement towards school improvement targets and future action planned for each target is to be reported along with student learning outcome data. 

Schools will be required to report separately in a Corporate Report on identified areas and key performance measures for accountability and information gathering purposes. 

Please contact Andrew Mahoney if you have any queries about completing the Annual Report.

Introduction to Annual Reports

Each year, schools must report to their communities and the Department on performance against the outcome targets established in their Partnership Agreements. 

Using the Annual Report template, schools will describe the progress they have made during the year towards achieving outcome targets and identify the progress they hope to achieve in the following year.

The Annual Report template comprises three pages, which will be used as follows:

• Page 1: This is the title page. The school name should be added to the first two dotted lines. The dates of the Partnership Agreement should be added on the dotted line under Partnership Agreement Cycle. The name of the principal should be added and the signature and date completed.

• Page 2: This is an A4 landscape page, which will need to be photocopied to A3 size for the final document. The page contains the school’s report on its Partnership Agreement targets, the progress achieved in the current year towards reaching these targets and what progress the school plans to make towards achieving the outcome targets in the following year. All targets contained in the Partnership Agreement must be addressed in each of these three columns. Where targets are not being evaluated that year, it is important to state clearly what the plans are for addressing these particular targets in the following year
  
  Check that each of the Partnership Agreement outcome targets is reported on in the Annual Report. Reports on each of the targets should note what progress has been made (quantitative data if possible), or report that the target has not been addressed in the current year. Schools should be specific about what will be achieved in the next year. There must be a direct link between each of the entries in the three columns. 
  
  NB Please insert own headings where appropriate and delete or insert rows as required, however, do not exceed the 1 page limit.  

• Page 3: Schools are encouraged to report on meaningful, precise and comparative data about students’ learning outcomes.   Those schools that have been able to assemble appropriate current data during the year and data from previous years can make good use of this information for ‘tracking’ purposes.

Schools should organise their data under the headings, Achievement, Participation and Access, to reflect the model that the Department is using for planning and reporting.

The information provided here should not be a repetition of information contained in the middle pages of the Annual Report.  It should however, complement the information and/or provide a different perspective.  The data may be presented in a variety of ways,—graphically, tabular, narrative.

At the school level, reporting against the key performance categories should reflect your school’s priorities and take into account:

Achievement: the performance results obtained by students.

Examples:

·                    The proportion of grade 5 students who achieved Level 4 in the State-wide Water Safety Program 

·                    The proportion of Prep students who reached or exceeded the PASS Benchmark for Reading

·                    The proportion of student’s work included in the Water Watch Calendar as part of the environmental studies program.

·                    The proportion of students who achieved all 21 Critical Markers in the Kindergarten Development Checklist.

Participation:  The level of student participation in departmental and school based initiatives, programs and activities.

Examples:

·                    The attendance, suspension and exclusion rates of students

·                    The proportion of students who participate in school based activities such as school farms, marine centres, school choirs, etc

·                    The proportion of students undertaking LOTE

·                    The proportion of students who participate in inter-school programs such as Trivia challenge, Tournament of Minds, Maths Relay etc.

Access:  The level of access by students to educational services/resources provided by the school.

Examples:

·                    The proportion of students who have access to specific intervention programs

·                    The proportion of students who access programs such as excursions and camps

·                    The number of students who have access to specialised physical education or health and well-being programs

·                    Documented processes for quality assurance in relation to assessment against the Essential Learnings calibrated standards

Guide to Using the School Annual Report Template

1. Download the document to your local system. The easiest way to do this is to right-click the link to the file you wish to download, then select “Save Target As…” from the list of options. Save the template to an appropriate location on your local system. 
2. If you wish to print these guidelines, you can download them from the main Annual Report web page and print them from Acrobat Reader. This will give a better format than printing from the web page itself. 
3. The "Annual Report Template" is a word template from which you can begin compiling your own Annual Report. If you wish, though this is not absolutely necessary, you can save the template into Word’s templates folder. To do this open the document, select "Save As..." and make sure the "Save as type" is set to "Document template", then save the document in Word's templates folder. If you do this, the template appears on the General tab when you click New on the File menu. For more information on templates see the Help menu in Word. 
4. Note: the material you place on each page of the template must be tailored to fit that page and not extend beyond it. 
5. Note: that page 2 of the template will print as A4 landscape but is to be enlarged on to an A3 sheet when completed to form the centre two pages. While there is no restriction to the font or font size, please ensure that the final product may be easily read. 

Procedures for Finalising Annual Reports—The Principal to:

1. Print the finished electronic version and copy onto backed single sheet of A3 paper. 
2. Compile, sign and date the Annual Report following appropriate consultation with staff, parent groups and the Branch/College Director. 
3. Forward two hard copies of the Annual Report to the Branch/College Director by 31 March 2006.  The Branch/College Director will forward one copy of this report to the Deputy Secretary (School Education Division).  
4. Forward one electronic version of the Annual Report to the Office for Educational Review (emailed to Educational.Review@education.tas.gov.au)  and one to the Branch/College Director within the same timeframe.