Procurement (Purchasing)

This page outlines procurement principles, practices and processes to be used by staff within the Department when purchasing goods and services. This includes the necessary quotation, tendering, leasing, contractual arrangements and mandatory usage of established Whole of Department or Whole of Government common use contracts, to ensure adherence to appropriate guidelines and statutory requirements.

In the main these resources relate to the work of the FFBS Branch. Further resources on this topic may be discovered from the Department's home page.

See the staff intranet for full contract and service provider details for Whole of Department and Whole of Government common use contracts - it is mandatory for all staff to use these contracts.

Policies
Guidelines and Procedures
Forms
Training

Policies
All	Purchasing Goods and Services - A Guide for Government Buyers - word 208 KB - provides an overview of the policies and procedures that must be followed when purchasing goods and services.
All	Probity Guidelines for Tendering and Contracting - PDF file 215 KB - provides guiding principles in Government tendering & contracting.
All	Procurement - outlines the Department's procurement policies.

Guidelines and Procedures
All	Process for Engaging Consultants (Goods and Services) - outlines the monetary threshold limits and delegated authority required to engage a consultant.
All	Procurement Process Flowchart - word 33 KB - flowchart which outlines the procurement process and thresholds.
All	Procurement Complaints Process - word 33 KB - this clause needs to be placed in all request for quotation or request for tender documents issued by the Department.
All	Procurement Delegations - outlines the Department's delegations framework.

Forms
All	Purchase Order Books - are accountable documents and are only available via email request to Finance and Procurement Services.
All	Record of Purchase - word 31 KB - use this to document the outcomes of requests for quotations and retain to record recommendations and approvals made. When the purchasing process is complete this document should be placed on the school or business unit's procurement file.

Training
All	Government Procurement Policy and Processes - PowerPoint 368 KB - provides an overview of financial and procurement delegations and how Govt procurement works.