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Dept. of Education
> Administrative
and Management services > Finance,
Facilities and Business Strategy Branch
Sites are responsible for the maintenance of
building fabric internally and externally including:
-
external painting including timber barge boards but not the roof,
- internal painting,
- doors
and windows including hardware, shades and curtains,
- carpets, vinyls and other floor finishes,
- ceilings,
- minor structural rectifications,
- joinery,
- equipment including cooking, MDT and any plug in equipment,
- furniture and other sundries.
Major maintenance tasks generally greater than $20,000 in
value can be referred to the minor works/essential maintenance program for consideration, however, the
extent to which sites have sought to manage their own responsibilities will form
part of the deliberations.
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Communication systems including telephone, computer networks and internal
public address systems are site responsibilities. Advice is generally
available through the retailers although it should be noted that this will be
provided from their perspective.
Advice in relation to significant installations or upgrades can be sourced from
consulting engineers. The associated fees will be a site responsibility
unless agreed to and commissioned by Facility Services.
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Sites are responsible for maintenance/minor works costs
up to $20,000 per project or development. Minor Works costing between $20,000
and $100,000 should be referred to a site's Branch Office for
consideration for inclusion
in the Branch Minor Works Program.
Sites are responsible for the electrical distribution system
beyond the main switchboard and sub boards, including power outlets, lighting, cabling
and all appliances, and for all beyond the switchboard fuses.
Sites are responsible for the physical security of any
installation on their grounds or in their buildings, including the integrity of
perimeter walls, doors and other enclosures associated with any switchboards or
substations.
Sites have a general responsibility of vigilance in relation to
electrical supply and installations. If, for example, primary circuits are
repeatedly overloading or private power poles are visibly deteriorating,
Facility Services should be notified through the Master Maintenance Help
Desk
Substations and switchboards are not regularly inspected
unless they are owned or under a contract with Aurora or Transend, or are an
integral component of a major plant installation.
Sites may undertake electrical work which may require additional
circuitry within the switchboard. This work must comply with all relevant
statutory requirements including suitably qualified tradespeople.
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Sites are responsible for portable fire equipment such as
extinguishers and fire blankets, for general fire prevention and fire evacuation.
Fire detection systems, emergency lighting, hydrants and hose reels are
maintained through Facility Services contracts. For further information on
all aspects refer to
Fire Systems
and Equipment Maintenance.
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Gas systems including reticulation and room heaters are
maintained under the Master Maintenance
Program including the gas lines for oxy-acetylene and oxygen systems. Maintenance
of the gas storage is generally the responsibility of the vendor although the Department
does have responsibility for some owned equipment. Sites are responsible for monitoring gas usage and for
purchasing gas in any form. Sites are responsible for the oxy-acetylene and oxygen and for all gas cooking appliances.
Schools are responsible to ensure gas bottles are stored in a secure place and
gas valves are shielded from tampering.
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Sites are responsible for maintenance of wall fan heaters,
other plug in or surface mounted heating and ventilation appliances and mobile
room coolers.
Mechanical heating, ventilation, air conditioning and exhaust systems
are maintained under the Master
Maintenance Program.
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Sites are responsible for maintenance of hot water systems and
boiling water units. Advice on good maintenance practices are detailed under Hot
Water.
Hot water systems have pressure relief valves which should be
tested regularly, as should any thermostatic mixing valves.
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External structures and improvements are generally site responsibilities.
These include:
- Playground structures including the soft-fall. Refer
to Playground
Equipment
for further information.
- Paving and seating
- Fencing, internal and perimeter, and
any gates.
- Hard play areas including any associated sports type
equipment and structures.
- Landscaping and lawns including any associated irrigation
systems, trees and the roadway medium strip associated with the property.
- Roadways and pathways including any markings, kerb and
gutters.
- Sports fields including any associated irrigation and
drainage systems, sports equipment and structures
- Shade structures, pergolas and any other outhouse or minor ridged
or composite structure.
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Lifts including dumb waiters and disability access chairs and the
like are maintained under the Master
Maintenance Program.
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Roofing
The roofing program
covers all substantial building roofs and rain water systems down to ground
level, but not covered walkways, shade structures and out buildings.
Security is a shared responsibility with the mutually managed
maintenance contracts. Responsibilities
and good practice are further described under security
systems
Sites are responsible for local septic tanks and sewage
reticulation. Major treatment plant is maintained though the Master
Maintenance Program.Swimming Pools
Sites are responsible for the operation,
including chemical monitoring and mixing, and cleaning of pools. The Master
Maintenance Program attends to repairs in pool pumps. further information is
available under swimming
pools.<top>
Time clocks are used to turn electrical equipment on and off at
set times, commonly to start up heaters at a pre-set time.
Time clocks vary is size and complexity from the simplest power point timer to
fully building control systems.
Sites are responsible for the minor power point timers and for
timers that may be integral with any plug in type equipment. Sites are also
responsible for the setting of timers in all but the larger building control systems.
This includes making adjustment for day light saving and holidays and may
include provision for after hours access and comfort.
Repairs to small building control systems and time clocks such
as power line carriers are provided through the Master
Maintenance Program, as are the routine maintenance and time setting of
major installations which are generally integrated with the management of air
handling and heating plant.
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Sites are responsible for the water supply and reticulation
systems in general, however on those sites that provide their own water
for drinking purposes, or where the local reticulated supply requires pumping, filtration
and / or treatment, the routine maintenance, repair and periodic testing are
undertaken through the Master Maintenance
Program.<top>
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