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BSS Banter
10 February 2006 |
Business Support
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In this issue:
1. Relief Spreadsheet for 2006
The First Term Census this year will take place on Friday 3 March, the third Friday after school returns. Please make sure everything is correct in SACS by that time.
A memo will be sent via Infostream prior to the Census advising you in more detail of the Census Process. In regards to the Census Enrolment Protocols, schools and colleges should pay particular attention to the updated definition of an active and inactive student found at http://www.education.tas.gov.au/admin/ff/enrolment/procedure/active.htm
A reminder will be included in the Banter closer to Census Day advising you that we will be targeting the download from your school to the Data Warehouse on the evening of the 3 March.
If you have any queries regarding the Census please contact Paul Daniels, Senior Coordinator, Resource and Data Management, 6233 7092.
More information is available on the Web at http://www.education.tas.gov.au/admin/ff/enrolment/census/default.htm
3. Can't sight a student's birth certificate?
Remember, for students born in Tasmania, Births Deaths and Marriages (BDM) can verify names and dates of birth if you are finding it particularly difficult to obtain student birth certificates from a parent or guardian. The service is free to schools and is sufficient for enrolment purposes.
Print the form from this link: http://www.education.tas.gov.au/admin/ff/enrolment/forms/BDMconsent13.doc, have it completed, and fax it to BDM on 6233 6444.
Make sure you include your own details on the form in the box on the bottom left or BDM will not know who to send the confirmation to!
4. Incorrect payroll entries in SRP Staffing and Relief sheets
If you find incorrect pay transactions on your SRP sheet, refer to your Pay Extract for details of the employee, hours, dates etc.
For problems found on the SRP sheet under either the Operational & Admin Staff heading or the Teaching or Professional Staff heading contact your Branch HR Officer.
For problems found under either the Teacher Relief heading or the Non-Teacher Relief heading contact your central office HR Operations Officer.
Contact the central office Co-ordinator HR Operations on 6233 7942 only if neither of the above officers can resolve the problem.
Contact the SRP team (email SRP@education.tas.gov.au) regarding school budgets only (e.g. to increase your teacher relief budget).
HR and the SRP team have provided more information and a list of names, phone and fax numbers at the following web address: http://www.education.tas.gov.au/admin/ff/banter/2006/10Feb/saladjusts.htm
5. Students' Health Care Requirements web page moved
The web page concerning medical treatment for students has been moved to:
http://staff.education.tas.gov.au/pages/els/equitystandards/disability/health/
Links to forms, such as the Administration of Prescribed Medication Authorisation Form can now be found at the following web page:
http://staff.education.tas.gov.au/pages/els/equitystandards/disability/health/appendices.htm
6. Student Residential Addresses
A residential address must be recorded for every student in SACS. Most schools record residential addresses as address type M (mailing). If you have recorded post office box numbers in address type M, this is acceptable, however, these students must have an additional record for a residential address (address type R).
It may be difficult to obtain an address on enrolment, particularly for students coming from interstate or intrastate, but this must be followed up as soon as practicable, as the address statistics are used for allocation of school and other resources, for accounting, and for other purposes detailed on this webpage: http://www.education.tas.gov.au/admin/ff/enrolment/sacs/studentaddressdetails.doc
7. Transitioning new Students into SACS from the Data Warehouse
Reminder - if you can't find a student in the Data Warehouse, make sure you try an additional search with the 'From History' box ticked (see below).
Past BSS Banters
Want to have a quick look over some of the recent Banter articles?
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BSS Staff Changes, SACS Training in term 1 2006, CRE Function Key setup in SACS, Receipting Credit Card transactions in SACS, School Levy Issues for 2006 & Submission of 2006 Levy Documentation, December BAS deferment, SACS End of Year Procedures, Marking Students as Deceased, Public Assembly Licenses, Computer Equipment and Support over the holidays Relief Spreadsheet, Is your School Association Incorporated?, School Records Review Group, SACS End of Year Instructions, Active After-school Communities Program (AASC) |
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ABSTUDY (School Fees Allowance) , Transfer of Student Files to the next school, Relief Spreadsheet Upgrade, Online Access Centres, Correct GST Coding, SRP Non-cash Budgets , SACS Finance Training |
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September 21, 2005 New Outlook lists for emailing school admin staff; Cluster administration update; Contract services and leasing; Personal Information Protection Act 2004; Student Permission Reminder!; DoE's Risk Management Policy; Using a bank/credit card as EOI |
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July 28, 2005 Mid-Year Census; Finance hints and tips; Archiving student records; Validating student data; TSAA Conference Presentations; Glass standards and replacement |
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July 12, 2005 SAIP minutes, Information Privacy - Access to SACS and student data, Mid-year Census 2005, Receipting and budgeting for levies, SACS accounting principles, Quick SRP/Relief Spreadsheet/Salary Calculator Reconciliation, Accounting for the Active After-school Communities Grant, Common BAS errors |