Systems and Reporting

Outlines the Department’s major financial management information systems, Finance One and SACS. These systems are used for recording and reporting on the assets, liabilities, revenue and expenditure of the Department and used more importantly for controlling and managing the Department's financial, accounting and budgetary processes.

Outlines the use of a standardised ‘chart of accounts’ to reflect the Department's financial governance structure and to assist in the proper classification of transactions to satisfy management, statutory and business process reporting requirements.

In the main these resources relate to the work of the FFBS Branch. Further resources on this topic may be discovered from the Department's home page.

Policies
Guidelines and Procedures
Good Practice
Forms
Reports

Policies
All	Financial Reporting - outlines the Departments financial reporting requirements.
All	Financial Systems - outlines the Departments major financial systems, Finance One (Corporate) and SACS (Schools).
Guidelines and Procedures
Schools	Accounting Principles - accounting theory for schools and colleges. Word 100KB
	Chart of Accounts, analysis - analysis of chart of accounts level 2 codes using Excel. Word 86KB
	Chart of Accounts, codes in SACS - overview of the chart of accounts in SACS. Word 364KB
	Chart of Accounts, inactive codes - how to make a chart of account code inactive. Word 115KB
	Chart of Accounts, level one codes - overview of the level one chart of accounts codes. Word 235KB
	Chart of Accounts, maintenance - how to create and edit chart of accounts codes. Word 73KB
	Error Suspense Account XXXX - outlines the purpose of the XXXX account and the corrections required to maintain a zero balance in the account. Word 112KB
Non-school	Journal Transfer Request Form - includes instructions on using and submitting the form, as well as a link to the form.
	SACS End Period Instructions - outlines the process (includes checklist). Word 364KB
	SACS End Period Summary - summary of end period procedures. Word 59KB
Non-School	Treasury Financial Reporting System - Mandatory Reporting Requirements- outlines the TFRS requirements. PDF 121KB
Non-School	Chart of Accounts, Finance One - outlines the chart of accounts for non-school business units for the 2004/2005 financial year.

Good Practice
	Checklist - SACS End Period Checklist - for SACS version 2005.1.0. Word 122KB
	Sample High School second level cost codes Word 61KB
	Sample Primary School second level cost codes Word 68KB

Forms
Non-school	Journal Transfer Request Form - includes instructions on using and submitting the form, as well as a link to the form.

Reports
	Agency Report - 911 - budget, actual and variance balances of level one chart of account codes. Word 202KB
	Finance Data Integrity Check - financial health check on database integrity. Reports any errors or system imbalances. Word 157KB
	General Ledger Account Movements - detailed list of account movements by chart of accounts code. Word 138KB
	General Ledger Balance Sheet - balance sheet. Word 135KB
	General Ledger Chart of Accounts - chart of accounts list (no balances shown). Word 284KB
	General Ledger Posting Balance - amounts posted to each individual chart of accounts code. Word 252KB
	General Ledger Profit and Loss - profit and loss statement. Word 242KB
	General Ledger Trial Balance - trial balance report. Word 287KB
	GL Account Types - list of general ledger account types. Word 290KB
	Profit and Loss Statement + Details - general ledger profit and loss details for the current year. Word 140KB